CALIFORNIA HYDRONICS CORP/COLUMBIAHYDRONICS CO

ASSOCIATE PURCHASING AGENT - Vancouver, WA

Salary Range $29.00 - $34.00/hour DOE

Job Summary

The Associate Purchasing Agent will purchase goods and services according to departmental and organizational policies and procedures.

Essential Functions

• Process all purchase orders as required within 24 hours of request. Verify information prior to issuing order to prevent discrepancies upon receipt of material and vendor invoice. Purchase orders should reflect proper information regarding pricing, quantities, model/part numbers, sales tax, freight etc.
• Upon issuance of purchase orders into computer system, notate the assigned Purchase Order number onto corresponding source documents. Print, sign and distribute Purchase Orders to appropriate vendors through Financial Force.
• Work with warehouse on errors “receiving” versus purchase order to reach resolution with the vendor.
• Plan and forecast to minimize operations and communications errors with ordering-inventory-shipping and delivering sequence. Control dollar value inventory levels based on sales forecasts, historic analysis, and a turn rate to average 4 turns per year, or roughly every three months, and cash flow considerations of administrators.
• Maintain good relations with vendors while obtaining product for the best delivery as requested. Generate reports as required by management, banks, vendors, etc., while reporting inventory levels to factories.
• Provide computer skilled personnel with new product data for addition to the Item Master record file. Oversee computer inventory records are maintained and current.
• Establish and follow operational procedures for incoming and outgoing shipments, follow up on partial shipments and shipping discrepancies, handling, and disposition of materials, and keeping warehouse inventory current.
• Consult with warehouse supervisors and managers to ensure coordination of warehouse activities to accomplish deadline goals, such as physical inventory counts, and record keeping of “non-stock” items.
• Use existing inventory items before purchasing new ones for all small orders. Inventory is to be kept to a minimum/maximum level as established by management.
• Must report operations problems, e.g., lack of proper notice for materials, conflicting schedules, material shortages, to manager.
• Cost production orders, process freight claims and track / maintain the status of old open purchase order files.
• Work closely with warehouse personnel to resolve problems with inventory due to receiving errors, items damaged in transit, and physical inventory counts.
• Maintain a cooperative working relationship with customers and Employees.
• Other duties as assigned.

Comptencies

• Project management
• Relationship skills
• Negotiation abilities
• Financial acumen
• Analytical skills
• Aptitude for technology

No supervisory responsibility is required.

Travel - no travel is required for this position.

Required and Education Experience

• Excellent verbal and written communication skills with proven negotiation skills
• Great interpersonal and customer service skills
• Exceptional organizational skills and attention to details.
• Thorough understanding of purchasing procedues and policies.
• Proficient with Microsoft Office Suite or related software.
• Experience with FinancialForce or similar ERP.

Preferred and Education Experience

• Bachelor's degree in Business or Logistics
• At least two years of purchasing experience required.
• Experience with Salesforce or similar CRM.

NOTE; THIS IS AN IN-OFFICE POSITION.